For some of you, you work all day in the clouds. For others, we are still scratching our head as to what really is “the cloud”? The cloud is essentially an Internet-based storage system. Instead of storing information on your computer hard drive you store it through a web-based account. So why should I use the cloud for my accounting? Below are some good reasons:
1) Security. Yes, the cloud is secure. Cloud technology provides automatic backup of all your data. No more forgetting to save before you close out or worries that your computer may crash and there goes your financial records. Both Xero & QuickBooks online use bank-level security encryption to protect their customer’s data. Does your hard drive software provide that?
2) Accessibility. Anywhere with internet access (which is basically everywhere), you can hop onto to your cloud-based accounting software program and get real-time data.
3) Low Capital Investment. Traditional desktop server-housed accounting programs start in the hundreds of dollars. Cloud-accounting can start with as little as $24 a month.
4) Easy Upgrades. It is very easy to upgrade your accounting capacity with cloud-based accounting, such as adding payroll, tracking inventory, and implementing a budget. It is easy. Just upgrade – all of your data is still there. The only thing that has changed is that you now have the extra features you need.
5) Apps, Apps, & more Apps. Having easy access to great apps that will link right up with your accounting software will make your life so much easier. There are apps that can link your payroll, pos sales, time tracking, receipt/expenses, and more.
6) Save Time. With cloud accounting, you will no longer have the hassle of having to do backups, lengthy updates/upgrades, IT issues. etc.
7) Easy Collaboration. With having real-time access there are no double entry issues. Bookkeepers, accountants, and owners can each handle the responsibilities within their business books with no confusion.
8) No Storage Issues. No need to constantly check your storage capacity or keep buying more storage. It’s all in the cloud.
KPI Bookkeeping and Consulting help small businesses keep their books up to date in the cloud. We only use bank-level encryption security software such as QuickBooks Online or Xero. This allows you the convenience to login anywhere at any time and see you updated business financials.
